Reliable Sample Transport & Tracking Systems for Labs
Automate, monitor, and secure your laboratory sample movement with lab equipment hub’s innovative, scalable tracking technologies.
Overview
Modern laboratories require efficient, traceable, and secure systems to transport and monitor samples from collection to processing. Sample Transport & Tracking Systems are vital in reducing errors, maintaining chain-of-custody, and ensuring timely sample delivery across multiple lab functions or locations. These systems integrate advanced tracking technologies with hardware automation and software tools, enabling real-time monitoring and compliance with stringent quality standards. Whether deployed in centralized labs, research institutions, hospitals, or industrial testing facilities, these systems support streamlined workflows, improved accuracy, and enhanced operational control.
Lab equipment hub, headquartered in Los Angeles, CA, has rapidly become a trusted provider of robust Sample Transport & Tracking solutions across North America. As a growing B2B leader, we are committed to delivering scalable and innovative technologies backed by expert guidance, rigorous quality assurance, and dedicated customer support. Through our tailored offerings, we help clients build smarter laboratories that meet the evolving demands of life sciences, healthcare, and industrial sectors.
Core Components of Sample Transport & Tracking Systems
In addition to offering products and systems developed by our team and trusted partners for Sample Transport & Tracking Systems, we are proud to carry top-tier technologies from Global Advanced Operations Tek Inc. (GAO Tek Inc.) and Global Advanced Operations RFID Inc. (GAO RFID Inc.). These reliable, high-quality products and systems enhance our ability to deliver comprehensive technologies, integrations, and services you can trust. Where relevant, we have provided direct links to select products and systems from GAO Tek Inc. and GAO RFID Inc.
Hardware
Barcode and RFID Readers
Enable quick and accurate scanning of sample IDs throughout the transport chain.
UHF RFID Readers, Tags & Accessories – Ideal for seamless tag reading and verification in high-volume lab workflows.
Smart Racks and Trays
Equipped with embedded sensors or RFID tags to track container positions and conditions.
Zigbee End Devices – Perfect for smart sample-tray tracking within facility networks.
IoT Gateways & Hubs
Support real-time communication between devices, sensors, and lab systems.
LoRaWAN Gateways – Facilitate long-range, low-power device connectivity for centralized tracking and updates.
Automated Sample Carts or Robots
Transport specimens autonomously across floors or facilities with minimal human intervention.
Industrial & Asset Monitoring Sensors – Ensure automated navigation and object detection for robotic sample transport.
Environmental Sensors
Monitor temperature, humidity, and other conditions to ensure sample integrity during movement.
Environmental & Agriculture Sensors – Maintain optimal environmental conditions throughout the specimen journey.
Software
Sample Management Applications
Manage data logging, labeling, route optimization, and exception handling.
Audit Trail & Chain-of-Custody Systems
Log every sample touchpoint to maintain integrity and compliance.
Mobile Access Interfaces
Allow technicians and supervisors to track and update sample statuses remotely.
Cloud Services
Data Synchronization Platforms
Ensure all stakeholders have access to up-to-date sample movement data.
Analytics Dashboards
Generate trend reports, efficiency metrics, and alerts for abnormal conditions.
Backup and Recovery
Secure cloud storage helps prevent data loss and supports disaster recovery planning.
Key Features and Functionalities
Real-Time Location Tracking
Monitor exact sample positions through GPS, RFID, or BLE integration.
Condition Monitoring
Track temperature, vibration, and exposure during transit.
Automated Alerts & Notifications
Get notified in real time for delays, anomalies, or misplacements.
Access Control & Security
Restrict sample access based on role or user credentials.
Customizable Transport Protocols
Define SOPs for handling different sample types with system-enforced workflows.
Applications
Clinical & Diagnostic Laboratories
Pharmaceutical Manufacturing
Biobanking Facilities
Environmental & Water Testing Labs
Food & Beverage Quality Assurance Labs
Forensic Laboratories
Agricultural Research Centers
Industries Served
Healthcare
Life Sciences
Environmental Sciences
Food & Beverage
Manufacturing & Industrial Testing
Academic & Research Institutions
Relevant U.S. & Canadian Industry Standards
CLIA (Clinical Laboratory Improvement Amendments)
HIPAA (Health Insurance Portability and Accountability Act)
CAP (College of American Pathologists)
FDA 21 CFR Part 11
ISO/IEC 17025
Health Canada - Laboratory Biosafety Guidelines
Integrations & Compatibility
Our Sample Transport & Tracking Systems are designed to integrate with:
LIMS (Laboratory Information Management Systems)
EHR/EMR platforms
Warehouse Management Systems (WMS)
IoT Infrastructure (LoRaWAN, Zigbee, Wi-Fi HaLow, RFID, etc.)
Barcode Systems & Label Printers
Access Control Systems
Lab equipment hub ensures that our solutions can be seamlessly integrated into your existing digital ecosystem. Whether deploying within a greenfield lab or modernizing an aging facility, our systems are built to adapt.
Case Studies
United States
Hospital Laboratory System, New York
A major hospital network in New York deployed lab equipment hub’s RFID-based sample transport system across five facilities. The solution helped reduce sample misplacement by 87% and cut transit time by 40%. Seamless integration with the hospital’s LIMS ensured that samples were tracked, labeled, and verified in real time—boosting confidence in test results and turnaround times.
United States
Food Safety Lab, Texas
A food testing company handling 10,000+ weekly samples deployed lab equipment hub’s BLE & GPS hybrid tracking system. It allowed accurate condition monitoring during cross-state transport. With geofencing alerts and chain-of-custody records, the lab maintained full compliance with FDA guidelines for perishable sample handling.
Canada
Environmental Testing Lab, Ontario
An environmental lab in Ontario integrated our Sample Tracking System with Wi-Fi HaLow sensors for real-time sample condition logging. Using smart trays and RFID tags from GAO RFID, the system improved internal workflow efficiency and maintained full audit traceability for provincial environmental quality assessments.
Ready to enhance the security, traceability, and efficiency of your laboratory sample transport process?
Visit our Contact Us page to speak with an lab equipment hub representative for more information, technical support, or custom solution design. Let us help you build a smarter, more connected lab.